Project Management - Finance and Operations

Details
Process

919-962-HELP

F&O IT manages and tracks projects using conventional project management techniques. These techniques help us ensure the success of projects.

It is important to involve F&O IT very early in the planning stages of any project (large or small).

To initiate a project discussion simply submit a Service Request. Someone from F&O will get back to you to discuss the next steps.

Customer requests project via an IT Service Request (Select – “I need something” then “Other”).

Customer is contacted and asked to complete a brief project request form.

Project Request is reviewed by the F&O IT Leadership Team for acceptance, scheduling, further action.

F&O IT Project Champion identified and works with customer to facilitate resourcing and completion.

All customer requests should be entered via a Service Request. We will contact the customer to find out more about the needs and provide assistance in developing the scope, risks, resources, schedule, and budget.

In some cases, existing staff may be available to complete projects. Large or complex projects may require additional contracted staffing to support a timely completion.

After possible projects are scoped, they are reviewed by the F&O IT Leadership team for staffing, routing, scheduling, and funding. Requests approved as projects will be assigned a champion. The champion acts as the liaison between the customer and the IT staff to complete each project in a timely manner.

Project Portfolio

Current projects are tracked on the FOIT Project Tracker. This tool is available to members of the F&O IT Customer Advisory Committee and others by request.

Major Accomplishments

Support Business Continuity and Resiliency Planning

Implemented a high-availability and managed SQL environment for current and future F&O applications.
Implemented the first elevator cellular telecom solution on campus providing video and voice to meet the current North Carolina Elevator Safety Code
Coordinated data collection and communication for the F&O workstation refresh efforts
Continued to update and replace aging systems in EMCS
Installed four physical Video Insight Servers in support of the Security Camera initiative.
Provided technical consultation and support on the Radio Mesh – CARS Replacement project
Coordinated the purchase, configuration, and disbursement of 300 new iPhones for Facilities Services staff
Supported technology aspects of the Wendy’s to Bojangles conversion
Coordinated the implementation of a new campus laundromat solution
Coordinated the Verizon to AT&T telephone migration in numerous F&O and IIRM units during two separate migrations
Developed an “IT information offboarding” process
Migrated GIS services from on-prem to ArcGIS Portal.

Advance operational efficiency

Supported and updated F&O websites and web applications to meet new tech standards and customer needs (content overhaul for EHS, creation of the EHS water testing database and web interfaces, expanded online functionality for the North Carolina Collaboratory and expanded the online functionality for Real Estate Operations).
Improved Citrix functionality and removed almost all the needs for Remote Desktop applications in Finance
Supported a major SPOTS upgrade
Launched the implementation of a new Parking Control System (SkiData) for campus.
Realigned parking permitting from annual to renewable
Provided Systems Administration and Security Assessment Support for the Facilities Laserfiche Implementation.
Continued efforts to improve the Energy Usage Database and Dashboard by switching the Skyspark application to a more modern REST API
Installed and promoted the use of 2 new drop-off/pick-up lockers in AOB and the General Storeroom.
Migrated GIS services from on-prem to ArcGIS Portal.
Published and implemented required standards, policies and procedures.
Assisted in the development of the AOB Shared Space reservation system
Implemented SAML/Grouper to provide user/group management for GIS.
Recruited and filled two IT leadership positions in Police and T&P

Coordinate the technology aspects of supporting our customers in existing and new locations

Coordinated needs assessment and technology installations in the new North Carolina Collaboratory office suite, conference room and lobby.
Coordinated needs assessment and technology installations in the new AOB 3rd> Floor Shared Workspace
Coordinated the procurement, configuration and installation of the Zoom Room technology in two large and four medium conference rooms in the new AOB 3rd Floor Shared Workspace
Installed new AV/Zoom Conference Room technology in the Grounds Deptartment training room
Worked with CISDE on documentation, training materials, and the website for virtual meeting spaces.
Coordinated the IT renovation and movement of Police Operations to the Homestead Road Building.
Coordinated the decommission of technology in the AOB 2nd Floor Swing Space

Increase the security and stability of F&O information technology assets

Coordinated Data Protection Checklists, Security Risk Assessments and Data Governance Assessments for over 46 F&O/IIRM applications
Maintained attention to Qualys vulnerability scanning and reduce vulnerability profile
Developed a new architected VLAN and security model for the campus enterprise security camera system
Analyzed Palo Alto firewall rules in place for VLAN 52 to determine relevance and function
Moved multiple VLANs to reserved DHCP usage instead of client-side static IP and continued proxy elimination.
Reduced RDP in Finance using Citrix
Supported ITS Security Initiatives: FOIT ISL made two presentations to the university-wide committee.
Requested and received approval to implement Administrative Controls for IIRM computers.
Developed the annual security awareness communication and attestation for the VC of F&O and IIRM.
Migrated imaging of new workstations to Windows 11
Explored various tools and delivery options for educating users about safe computing practices.

Support Business Continuity and Resiliency Planning

Developed recommendations to address the impact of the elimination of POTS lines on the future of elevator telecommunications
Developed recommendations to address the impact of the elimination of POTS lines on the future of Blue Light Emergency Phones and Area of Rescue Phones
Coordinated data collection and communication for the F&O workstation refresh efforts
Gained approval and funding for a stop-gap solution to address the aging systems in EMCS
Provided technical consultation and support on the Radio Mesh – CARS Replacement project
Coordinated the Verizon to AT&T telephone migration in Finance & Budget, Facilities Services and IIRM during three separate migrations

Advance operational efficiency

Supported and updated F&O websites and web applications to meet new tech standards and customer needs (Complete Energy Management, Real Estate, Travel, Institutional Privacy and OWRR website restructuring; new EMCS logbook, and numerous revisions/updates to existing pages)
Made significant progress on the F&O Active Directory realignment
Made significant progress on the Facilities Services data storage reorganization
Completed the migration of DHCP and IP management services from existing FAIT-DHCP to ITS managed Infoblox system
Integrated License Plate Recognition into a new handheld solution
Published and implemented required standards, policies, and procedures.
Completed a service recovery plan for the Police Records Management System (RMS)
Established and tracked Qualys Vulnerabilities with a new report
Coordinated a university-wide Door Access Systems Support document clarifying the roles and response protocol for FOIT, Housing Support, and School of Medicine
Assisted in the development of the AOB shared space reservation system
Addressed staffing need for Systems Administrator backup, reducing risk and downtime.

Coordinate the technology aspects of migrating the SCE to new location(s)

Coordinated the technology inventory collection and review
Worked with SCE managers to develop options for new tech office setups
Created a plan to support the movement of technology to temporary storage areas
Supported AOB technology planning and implementation
Coordinated the setup of technology in the AOB 2nd floor swing space
Implemented a pilot for MS Bookings to reserve hybrid workspaces
Coordinated the selection of AV integration in AOB conference rooms
Coordinated establishment of the new SCE IT service area in the General Storeroom

Increase the security and stability of F&O information technology assets

Increased attention to Qualys vulnerability scanning and reduce vulnerability profile
Increased the awareness in Finance & Budget concerning the security issues related to RDP
Implemented Local Admin removal on the majority of F&O computers
Moved FOIT-supported user workstations in the legacy Energy Services VLANs to F&O Energy Services VLAN 134 to ensure they are behind the firewall
Reduced the negative impact of Proxy in F&O
Increased the number of F&O workstations using BitLocker by 3.4%
Built routine processes to discover and correct computers needing patches and updates.
Explored various tools and delivery options for educating users about safe computing including several Zoom sessions for Finance & Budget

Support Business Continuity and Resiliency Planning

Incorporated COVID-19 content throughout F&O websites
Modified access control as the University changed schedules and calendars
Migrated legacy IIRM websites to align with new standards
Created REST APIs to replace old technologies and methodologies
Created a new tenant portal and available properties map for Real Estate Operations
Made significant progress in migrating users/groups/computers/GPOs to the new F&O OU
Developed and posted a Backup Assurance Plan for F&O systems
Implemented a mobile Point of Sale solution for dining halls and food truck locations
Implemented Pharos contactless printing for ITS Teaching and Learning and Carolina Managed Print Services
Managed Morpho Wave Biometric Contactless Access for One Card Office and Campus Recreation
Adjusted IT ordering, configuration, and delivery to accommodate to University COVID-19 safety standards
Coordinated the use of a mobile reader for Student Affairs to keep track of PPE distribution

Advance Operational Efficiency

One Card and CRV website reorganized and migrated
Re-tooled and increased prominence of Speak Up Carolina website
Completed significant updates to Collaboratory, Energy Management, Police, Ethics and Policy, Mail Services, and Trademarks and Licensing websites
Made significant contributions to the university’s increased attention to digital accessibility by reviewing 7,000+ PDFs that have been posted across our platforms to ensure they are compliant
Developed daily parking options with virtual enforcement options
Refined License Plate Recognition solutions to increase efficiency
Modified ANI/ALI intake layouts and triggers for new AT&T/Intrado VoIP service used in the Police Department
Developed and implemented new virtual parking permitting options due to COVID-19
Refined the use of Lansweeper – a tool for IT inventory asset management and proactive planning
Evaluated and implemented Microsoft Bookings in the project to replace iPhones
Implemented a weekly Change Management process
Coordinated a pilot of the new AT&T telephone and softphone solution in the SCE
Replaced 224 vending readers with Pepsi provided readers supporting credit card and One Card
Converted ECSI application for University Cashier from desktop to cloud moving ongoing support from on premise to software as a service
Upgraded Windstar on Payroll computers
Replaced all older, iPhone 6 phones in Finance & Operations
Improved our process for imaging computers, Microsoft Deployment Tool, and did cross training to ensure business continuity
Worked with MDS to trim down the list of applications displayed in software center to provide a much better user experience
Setup a Zoom sub account to allow large virtual group meetings for Finance & Operations
Setup and configured a SQL database for Life Safety access and Key shops as part of the new setup process and for installing Compass

Maintain Security Management Best Practices

Launched an information technology security awareness pilot in the SCE
Increased the use of Whole Disc Encryption (Bitlocker) across F&O by 5%
Eliminated the use of Proxy in numerous F&O departments
Ensured DUO 2-Factor Authentication configuration on F&O servers where possible

Implemented an online Parking Permit Registration solution
Updated the new AIM client on the Facilities mobile devices
Created new service catalog and workflow process in ServiceNow for F&O and SCE
Implemented ServiceNow to replace all existing Remedy processes
Upgraded DUO for Maximo in Energy Services to include off-site access
Supported the technology aspects of moving Grounds personnel to offices at North campus
Coordinated design and installation of 7 new digital signage locations in Police, Transportation, and Pay Operations & Maintenance
Implemented new technology in the Chase Dining Addition and Renovation to include new and relocated digital signage
Replaced Permit Management System in Transportation and Parking
Coordinated with xAssets staff for migration of customizations to new browser neutral version
Deployed Canary network honey pot and monitoring devices to collect information and identify security issues
Coordinated and produced Security Awareness content for FO newsletter and SCE bi-weekly messages
Migrated FacHome to a more reliable and stable platform
Migrated FacDraw to a more reliable and stable platform
Performed a Win7 Risk Remediation Initiative to upgrade/replace outdated systems
Removed hosted services on Transportation & Parking/Police webserver and decommissioned server
Implemented a new version of Micros (9.1) of Oracle Financials replaced the current version

Implemented plan to upgrade over 400 Windows 7 F&O workstations
Implemented MFA 2-step verification and coordinated training for 2,000+ customers
Developed first version of F&O procedures for change management, access control, IT vendor management, and disaster recovery
Coordinated security review and assisted with the implementation of Tar Heel Mission Ready
Deployed Remote Desktop Management to all F&O workstations
Developed a Mobile Point of Sale Solution for Dining Services
Improved WiFi in Student Stores
Developed ruggedized mobile readers for Dining and Athletics
Replaced 32 first generation digital signage locations (food service menu displays and other information centers) with new digital displays
Implemented Onyen- and PID-based authentication and transactions through Pharos and CS Gold
Replaced 58 Micros WS5a Point of Sale registers with new generation 620 and implement PIN Debit acceptance
Upgraded Geographic Information System software for gismaps.unc.edu.
Upgraded Space Planning and Occupancy Tracking System to new virtual servers
Implemented Veeam backups for all virtual systems
Reorganized System Center Configuration Manager
Improved inventory system and procurement process
Implemented Airwatch – new mobile device management solution.
Supported cross training to increase depth of knowledge in supporting specific customer areas
Coordinated the 911 Center Renovation
Implemented Parkmobile to reserve and pay for football and baseball parking
Developed a plan for night parking in the parking management system
Supported F&O departmental/staffing moves – facilities upgrades, furniture specifications, training lab development, and after-move support for technology integration in new or renovated spaces

Supported the Office 365 transition in numerous units
Tracked and remediated security vulnerabilities to new levels of success
Implemented a standardized computer/accessory ordering process
Streamlined the online Service Request process to align with ITIL best practices
Continued to migrate servers to UCS and decommission obsolete servers
Refined IT inventory discovery tool and partnered with ITS
Re-engineered Employee Transportation Registration System
Upgraded all Police body worm cameras, docking, and charging stations.
Expanded License Plate Registration capabilities
Revamped the F&O SCCM structure to align with new department codes
Integrated Structureware and Niagara logins with Active Directory
Implemented Veeam backups for Hyper-V guests
Updated the Verizon billing web tool and payment process
Established a documentation knowledgebase
Implemented dual lane credit card solution in Lenoir Hall.
Upgraded Parking and Control Mobile Communication Devices
Completed audit of all credit card terminals for PCI compliance
Relocated Housekeeping staff and technology back to Cheek-Clark
Retired finance server “Augusta” and moved division to SECNAS

Planned and implemented technology and staff moves into the Service Center for Excellence
Planned and implemented the F&O Office 365 migration
Decommissioned 14 servers
Moved all but 16 servers to ITS UCS
Supported the Barnes & Noble transition
Implemented online parking permitting
Replaced digital signage players on campus
Upgraded and installed new vending OneCard readers
Completed “Phase I” (campuswide OneCard reader labeling) of the CS Gold/OneCard mobile app project
Supported the Xerox MFD contract and deployment
Upgraded Pharos and mobile print
Launched an inventory tool (xAssets)
Filled positions with high quality individuals