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Travel expense authorization must be completed before departing on planned professional travel. Travel reimbursement involves applying for reimbursement after traveling for authorized travel-related expenses.

The Finance and Operations Travel Form must be completed prior to submitting either type of request.


  • Complete required Travel Authorization/Reimbursement form
  • Chartfield: include program and cost code where applicable
  • Authorization: obtain approval from your director/AVC/VC or designee
  • Reimbursement: gather all required receipts and sign traveler agreement


  • Due to minor rounding differences, travel form mileage calculations occasionally differ from the calculations in Web Travel. Reimbursement amounts will be based on the Web Travel calculation.
  • Separate service requests are needed even if you are submitting a travel authorization and reimbursement request at the same time.


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