Request Requirements
Affiliate Requests
- Confirm availability of funds
- Identify a sponsor
- Complete Affiliate Request Form
- Complete background check (if needed)
- Create Onyen for affiliate
Position Classification
- Organization chart (if applicable)
- Position description
Salary Administration
- EHRA
- SHRA
- Classification and Compensation
- Salary Increase Guidelines
- Non-Faculty Salary Adjustment/Supplement Form (rainbow form) (permanent only)
- SHRA Employee Competency Assessment Form (if applicable – permanent only)
Employee Recruitment and Onboarding
The F&O HR Service Center follows processes outlined by the Office of Human Resources for recruitment of University positions.
- EHRA permanent and temporary
- Position description review
- Determination of external posting sites.
- Extending or canceling postings (if needed).
- Background Check
- OHR Reference Check Form
- Conditions of Employment Policy and Form
- Recruitment Documents:
- Non-Faculty Salary Adjustment/Supplement Form (if applicable)
- SHRA permanent
- PeopleAdmin Worksheet (PAW)
- Recruitment Advertising Request Form
- Hiring supervisor completion of non-selection reasons
- Background Check
- OHR Reference Check Form
- Non-Faculty Salary Adjustment/Supplemental Form (Rainbow Form)
- SHRA Temporary/Student Requisition Form
- SHRA temporary
- SHRA Temporary/Student Requisition Form
- Position’s branch/role/competency and SHRA Pay Bands
- SHRA Temporary/Student Requisition Form
- Hiring supervisor completion of non-selection reasons
- Background Check
- Reference Check Request
Employee Separation and Exits
- Employee name and PID
- Employee group/category (SHRA/EHRA/Affiliate) / (Permanent/Temporary)
- Employee’s last day of work or coded leave
- Resignation letter or other documentation
- “Leaving the University” packet and Termination Checklist
- Exit Interview Questionnaire in “Leaving the University” packet
- Employee Self Service (ConnectCarolina) to update address for W-2s: ConnectCarolina
- Alumni/Former Employee Guest ID Registration
- Time Information Management (TIM) (final timecard entry)
- Affiliate Form (if applicable)
Benefits and Leave Administration
- Employee name and PID