Reserving Conference Rooms, Vehicles and Permits

Download or print a copy of the Outlook Calendar Quick Reference Card

Making a Reservation

You can reserve Conference Rooms, State Vehicles and Service Permits within the SCE by submitting a request using your Outlook Calendar Application.

1. Open Outlook Calendar.
2. Click New Meeting.
3. Enter the Title of your meeting (optional).
4. Click Required and the global UNC address book will open.
5. Click in the Search bar.

• For Conference Rooms type “FA–SCE–Conference.”

• Select the conference room you wish to reserve.
• Smaller rooms are colors, larger rooms are rivers.

• For Service Permits and State Vehicles type “FA SCEPOOL.”

• Select the vehicle or service permit you wish to reserve.
• If you choose to use a Nissan Leaf Electric Vehicle, please refer to this care and maintenance guide before using.
• Enter the date, start time and end time for your meeting.
• Use the Scheduling Assistant tab at the top of the window to ensure that your reservation doesn’t conflict with other reservations.
• Click Send to submit your reservation.

Using the Scheduling Assistant

Always check to see if the room, vehicle or permit you selected has a conflict with another reservation using the Scheduling Assistant before you submit your request. To check for conflicts:

1. Click the Scheduling Assistant tab at the top of the window.
2. Find the date and time you made the reservation and determine if your reservation conflicts with another reservation. Conflicting reservations times are noted by overlapping colors as seen below.
   
3. If there is a schedule conflict, select a different room, permit or vehicle and check the availability again.
4. When ready, click Send to submit your reservation.

• Tips and Guidelines
• Be Considerate
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